It is that time of year again, Quotes Board Elections! The following positions are open. Please pay close attention to all requirements listed below.
Please submit all intents to run to Quotes via email at ucfquotes@gmail.com no later than Sunday, April 4 at midnight. All candidates must send an email that includes:
•Their name & contact information
•The position(s) they are interested in running for
•A short (5 sentence or less) biography of themselves
Director of Membership (Vice President)
The Director of Membership is expected to maintain and update Quotes’ membership roster. This includes gathering and organizing membership applications, keeping an up to date roster in excel as well as an up to date email list. Director of Membership is responsible for aiding the President in all aspects of the club, which includes, but is not limited to: planning conference, financial trainings, reservations, meeting agendas, etc…The Director of Membership is also responsible for the first member meetings presentation information, he/she must know and understand the clubs constitution in order to effectively explain requirements and etc. of the membership. The Director of membership is required to work closely with not only the President, but the clubs advisor as well. The last job requirement of the Director of Membership is to sit as an Intern Pursuit planning committee co-chair.
Director of Public Relations
The director of public relations is responsible for the initiation of all public relations related activities for Quotes. The director of PR must work closely with the director of advertising and the communications assistant to manage all club publicity. The director of PR is required to accept responsibility for the clubs exposure and image to the University and student body. This includes, but is not limited to, handling the publicity of all Quotes meetings, events and programs by: writing and distributing press releases, aiding in the scheduling and execution of in-class announcements, forming positive relationships with necessary on and off campus publications, planning publicity opportunities for the club and utilizing and maintaining a positive partnership with SGA and OSI. For all public relations initiatives one must always seek approval from the board. This is a 2-4 hour a week time commitment and sophomore, junior or senior standing is preferred. The completion of Introduction to PR as well as Writing for PR is highly desired. Weekly duties include: drafting press releases for each member meeting, inviting other clubs to attend our events, keeping the web site and Facebook copy up-to-date, retaining the club’s nomenclature, regularly updating the Quotes blog and twitter accounts, attending bi-weekly board meetings and member meetings, coordinating with other officers to provide tailored publicity for specific events (i.e. pitch letters, press releases, faculty letters, students announcements, save the dates)
Secretary
This position requires perfect attendance to board and member meetings as well as access to a laptop. As secretary you are required to document the minutes during each meeting and distribute them to the Quotes board and its members. The Secretary must have an ability to type quickly while listening. As Secretary you must work closely with the president to ensure meetings stay focused, on track and that the necessary action items are communicated upon the completion of each meeting. Secretary is also expected to join committees formed within Quotes and aid the Director of Special Events in his/her initiatives.
Director of Special Events
The director of special events is responsible for the organization, planning and execution of all Quotes related events and event participation. As the director of special events you will be responsible for acting as a liaison between Quotes and the Student Government Association, Office of Student Involvement and any other event partners to coordinate all events. You will also be responsible for forming committees, recruiting volunteers and managing the publicity with the Director of PR and the Director of Advertising for each event. The director of special events is a leadership position on the board and requires excellent organization, attendance of all board meetings and a passion for event planning. As the director of special events you will work closely with the special events assistant in all your duties and train them in all facets of your position. This is a 3-5+ hour a week time commitment not including required attendance to all events. Must be available to attend all scheduled board meetings. Junior or senior status is preferred and SGA financial training will be required if elected.
Special Events Assistant
The special events assistant is responsible for assisting Quotes and the director of special events with all planning and execution of Quotes related events and event participation. As the special events assistant you will be responsible for aiding in all event management duties as needed and assigned by the director of special events and the Quotes board. This position provides room for growth within the Quotes board and would be ideal for a dedicated member of freshman, sophomore or junior status. This is a 2-3 hour a week time commitment. Must be available to attend all scheduled board meetings. If elected you will be required to become SGA financially trained.
Communications Assistant
The communications assistant is responsible for assisting Quotes in all publicity efforts for meetings, events and announcements. As the communications assistant you will work closely with the Director of PR and the Director of Advertising to ensure that all Quotes communications are consistent and effective. You will also be responsible for aiding in all publicity duties as needed and assigned by the Quotes board. This position provides room for growth within the Quotes board and would be ideal for a dedicated member of freshman, sophomore or junior status. Must be available to attend all scheduled board meetings. This is a 2-3 hour a week time commitment.
Treasurer
The treasurer is responsible for overseeing the Quotes Budget as well as for creating opportunities to raise funds for the club through sponsorship. This includes, but is not limited to: drafting sponsorship packets, keeping track of all past, present and future potential sponsors and budgeting funds received. As Sponsorship Director you are also required to complete the Activity and Service Fee Business Office’s required financial training course and work in compliance with establish University rules. Also, you must support the Quotes board during special events through planning allocated funds. You must attend all meetings and manage all coordination with the Activity and Service Fee business office accountant and apply for allocations for the following year.
The present Quotes board will be having a board meeting this Tuesday, March 30 at 6 p.m. Members are welcomed to attend to see the board in action and understand the positions they may be running for.
